Translations Project Coordinator

Translations Project Coordinator


At VITS Australia, we're connecting more and more people and businesses everyday as languages have become part of doing business in our global community.

In 160+ languages with a full suite of telephone and on-site interpreting and translating solutions, we're helping more Australian businesses than ever, as our population continues to expand and diversify.

To help us keep pace, we are looking for a highly motivated, experienced individual to join our medium sized organisation for the in-house role of Translations Project Coordinator, reporting to the Translations Manager.

The Translations Project Coordinator is part of a Translations team responsible for end-to-end management of translations projects. This is a hands-on client facing role that will require you to multi-task across translations projects of varying sizes.

As a VITS professional, you'll have opportunities to grow your career with Australia's leading language services provider, and with a wide range of clients and industries including energy, health, medical, banking and telecommunications, among others.

Specifically within this role you will be required to:

  • Manage the entire life-cycle of multiple multilingual translation projects in a fast-paced environment according to the portfolios assigned to you
  • Liaise with client and internal teams to clarify project parameters
  • Coordinate all project phases and efficiently predict the lifespan of all the stages of the project
  • Negotiate deadlines and rates with clients and contractors within VITS guidelines
  • Manage project finances, including budgeting
  • Prepare and maintain project documentation
  • Monitor and control projects status
  • Perform quality checks at various stages of process to ensure quality and accuracy
  • Comply with relevant VITS procedures
  • Establish and maintain excellent relationships with your clients, contract translators and independent checkers


  • Outstanding customer service skills – customer service is a part of your DNA & you know how to Wow customers.
  • Excellent listening, verbal and written communication skills
  • Project management skills in a client facing role.
  • Responsive & proactive issue resolution with both internal and external clients.
  • Highly organized, efficient and detail orientated.
  • Effective team work skills and an ability to work independently.
  • Ability to multitask by prioritizing workflow and demands.
  • Proven ability to work under pressure and to tight deadlines.
  • Excellent problem solving and analytical skills.
  • Well-developed computer skills


  • Knowledge of the Language Services industry
  • Proficiency in more than 1 language
  • Experience with desktop publishing and desktop publishing tools e.g. Adobe InDesign

This role is based in the heart of Melbourne's CBD.

If you feel you meet the criteria for this exciting and rewarding position, please apply by clicking here

Applications must include (1) a cover letter addressing the Key Selection Criteria and (2) a detailed CV.

For further information please contact Claire Mullins on (03) 9280 1922.

Applications for this specialist role close at 10 am, Monday 21st August.

This is a direct placement position only. No recruiter submissions will be considered.